Reserves Policy
Purpose
The purpose of the reserve collection is to make selected items available to students in support of a specific course for the duration of the semester. Reserve materials are library owned copies or personal copies of materials used as supplemental reading for some courses. Reserve materials for Daytona Beach courses are housed behind the Circulation/Reserve Desk or on electronic reserve in order to maintain controlled access. Reserve materials for Embry-Riddle Worldwide courses are only available electronically. Because reserve material does not circulate and is available only in the library or electronically with password access, students registered for those classes are assured of availability.
Types of Reserve Materials
Reserve materials may be either library owned or personal copies of texts, vertical files, pamphlets, or documents. Published articles from magazines, journals, and newspapers, as well as selections from books and anthologies, government and other non-copyrighted documents, and documents freely available on the Internet will be treated as electronic reserves. Other materials may be treated as electronic reserves at the discretion of library staff. All reserves for the Worldwide community will be posted electronically. Handouts, tests, test preparation materials, workbooks, exercises, course packets, and homework solutions are NOT appropriate for reserve status. Instructors may post these items through Blackboard for easy access by students.
Adding Materials for Reserve
Any instructor may place items on reserve by completely filling out the Reserves Form which is available at the Hunt Library or online. Instructors must provide photocopies that include the original notice of copyright displayed on the work. The copyright compliance statement at the bottom of the form must be signed by the instructor before an item is placed on reserve. A maximum of three copies of any one title can be placed on reserve and no more than 25 different titles can be placed on reserve.
Processing of Reserve Materials
Instructors are asked to supply folders or binders for loose items in order to prevent damage and loss. Generally, items will be placed on reserve within 48 hours from time of receipt except during peak periods such as the beginning of the semester, when it may take up to one week for processing. Please note that personal items placed on print reserve will be labeled, bar-coded, and sensitized in order to meet library system requirements.
Removal of Reserve Materials
Instructors are responsible for updating and applying for copyright permission
where necessary for the items on reserve in their name EACH semester. Instructors
will be notified of the deadline for reviewing their reserve materials via
email toward the end of each semester. Instructors can obtain a list of items
on reserve under their name by performing a course reserve search in the Voyager
Catalog or by requesting a list from the Circulation Desk. Print materials
that are not used during the semester will be returned to the instructor or
to the shelves due to non-use. The library cannot accept responsibility for
replacing lost personal copies. Instructors will be notified when a personal
copy becomes overdue or has been lost. Electronic reserve materials will be
removed at the end of the semester and in most cases cannot be posted again
without copyright permission.
Contact Us
For more information on reserves, please contact the Circulation Desk at extension 6592. For more information on the Hunt Library's reserve policy, contact Suzanne Sprague, Associate Director for Electronic Library Services, at (386) 226-6932 or Elizabeth Davis, Interlibrary Loan Librarian, at (386) 323-8774.
WARNING OF COPYRIGHT RESTRICTIONS
The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or a reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.
